Apex 40 Australia Inc. acknowledges and respects the obligations imposed under the Privacy Act 1988 and its’ associated National Privacy Principles (NPPs). Apex 40 Australia Inc. is therefore taking all reasonable steps, as a matter of principle, to comply with the Act and to protect the privacy of any member’s personal information held by the incorporated body.

Apex 40 Australia Inc. collects and holds personal information such as names, addresses, telephone numbers, e-mail addresses and the like for the primary purpose that such information was collected in the furtherance of the objects of Apex 40 Australia Inc. This includes information required by Apex 40 Australia Inc. in order to acquaint members with particulars of activities and projects undertaken by Apex 40 Australia Inc. and/or by any Group or Sub-Committee affiliated with Apex 40 Australia Inc. Normally, the personal information is collected from the members concerned. It is acknowledged that members are under no obligation to provide the information however, if certain information is not provided Apex 40 Australia Inc. may not be able to fulfil its obligations. Most information is stored under the supervision of the National Secretary.

Apex 40 Australia Inc. takes all reasonable steps to protect the security of the personal information held by it, whether stored in electronic or hard copy form. Subject to the exceptions contained in the Act and NPPs, each member may gain access to his or her personal information held by Apex 40 Australia Inc. The gaining of access by any member to his or her personal information will be facilitated by contacting the National Secretary by mail or e-mail.

The National Secretaries contact details may be obtained from the Apex 40 Australia Inc. website www.Apex40.com.

Extract from Apex 40 Australia Inc. Rules and By-Laws:

13) National Register of Members

• (1) The National Secretary shall keep and maintain a Register of Members of the association.

• (2) The register shall include the following particulars for each member:

  • (a) the full name of the member;

  • (b) the postal and or residential address of the member;

  • (c) the E-mail address of the member, if applicable;

  • (d) the Home and Mobile telephone numbers, if applicable;

  • (e) the occupation of the member;

  • (f) the date of birth of the member (for insurance reasons);

  • (g) the date of admission as a member;

  • (h) the date of death or time of resignation of the member;

  • (i) details about the termination or reinstatement of membership;

  • (j) any other particulars the National Board or the members at a general meeting decide.

• (3) The register shall be open for inspection by all members of the association at all reasonable times for viewing of his own details therein.

• (4) A member shall contact the Secretary to arrange an inspection of the Register.

• (5) However, the National Board may, on the application of a member of the association, withhold information about the member (other than the members full name) from the register available for inspection if the National Board has reasonable grounds for believing the disclosure of the information would put the member at risk of harm, unless required to do so by law.

14) Prohibition on use of information on register of members:

• (1) A member of the association shall not;

  • (a) use information obtained from the register of members of the association to contact, or send material to, another member of the association for the purpose of advertising, political, religious, charitable or commercial purposes; or

  • (b) disclose information obtained from the register to someone else, knowing that the information is likely to be used to contact, or send material to another member of the association for the purpose of advertising, political, religious, charitable or commercial purposes.

  • (c) The Secretary/Treasurer or any other member shall not disclose any information whatsoever pertaining to a member if that member advises in writing that he does not permit disclosure of the said information.